Policies and Procedures

Alcohol Policy Affecting Student Organizations

Americans With Disabilities Act (ADA) Statement

In an effort to become more compliant with ADA statutes, every attempt should be made to include the following statement on any advertising or marketing print material:

"Individuals with disabilities who require accommodation should contact the Students with Disabilities Office at 342-1818."

Place the ADA statement at the bottom of print materials, centered, in eight-point text. For a complete compliance statement, contact a Leadership Development Coordinator.

Bulletin Boards

All materials are to appear on designated bulletin boards in each building. Any materials that are posted on walls in the main corridors, on stairwell walls, entryway doors and windows will be removed and destroyed by the building custodians. Please be sure to show sponsorship of your organization on the promotional material.

Materials are not to be removed unless outdated or if the event is sponsored by an organization that is not registered on campus, or is not a campus department. If you find material in an area not designated, please notify a custodian or the building manager.

Pioneer Student Center and Glenview Commons requires authorization and date stamp on all posted materials at the Information Center, or they will be discarded.

For posting in Residence Halls, all organizations (except CPR and Student Senate) adhere to this policy:

• No door-to-door solicitation is allowed in any residence hall (this includes sales, political campaigns, recruitment for organizations, etc.)
• Requests to utilize an area in the main lobby of a residence hall (for distribution of materials, voting, etc.) must be done in advance and will be considered on a case-by-case basis by contacting the Resident Director of the building.
• The residence hall posting policy is currently undergoing revisions and will be available beginning Fall 2003. Please contact the Department of Student Housing, 342-1845, with questions.

Copies

Minimum order is 25 copies per original. The two part Duplicating Center forms, available at the Duplicating Center or any department office, must accompany all orders.

Please give at least two days to complete projects. If you charge the copying, you need to have your organization's 10-digit account number on the form. If your organization does not have an account, you will have to pay cash.

Occasionally, you may want to purchase paper from another source when duplicating for a special event. Check with the duplicating center staff to see if it can be used in the equipment before you buy it. (You will still be charged for the copies and paper purchase if you supply your own paper.) If paper is purchased through your university account, it must be recycled paper.

Astrobright and parchment papers are available here. Per copy, the cost is more expensive than the Duplicating Center, but for small quantities, it is a great option. Please have your account number, or pay cash. Have someone "proof" your material to make sure the information is correct before printing. You need to know the number of copies, weight, size, and color of paper.

E-Mail Accounts (VMS Only)

A registered student organization may request a student organization account to receive E-Mail or publish web pages. (A sample form is available in "Forms" section of this handbook.)

Emergencies

Accident, Injury, etc.

• If someone is found unconscious or needs medical attention, immediately call 911 emergency number and complete information as to the location and why you are calling.
• If someone gets injured in the building, contact the administration office 342.1451, or in the evening, page the building manager at 9.348.1536. If body fluids are involved, contact the area supervisor.
• Make the victim as comfortable as possible and provide whatever assistance you can. Do not attempt to move the injured person.
• Wait with the victim until help arrives and provide any information about the incident.
• Complete an Official State Accident report, providing the following: victim's name and address, description of accident or illness, names of witnesses, your name, date and time. The building manager will be responsible for completing the report at the time of the accident.

Severe Storms, Tornadoes

• Anyone in the building will be instructed to go directly to the lower level (basement) and stay away from the windows. From there they will be instructed to go to the Rendezvous. The Rendezvous will lock their registers and no transactions will take place during this time.
• Employees working in the building should lock all cash registers and doors before leaving their area to go to the Rendezvous.
• In the event of a tornado, Pioneer Student Center administration or a building manager will be responsible for notifying all areas in the Pioneer Student Center immediately.

Bomb Threat

• Call campus police, 342.1584, immediately. Then, notify the main office, 342.1451, or at night the building manager. You will be instructed as to how you can help.

Fire

• If a fire is reported, pull the alarm at any entrance and call the 911 emergency number. Notify all areas of the Pioneer Student Center as quickly as possible. Fire extinguishers are located in each work area near the hallways and meeting rooms.

Food Serving / Selling Policies

Any food or beverages made available to members or guests attending a meeting, event or program in a university building must be contracted through Dining Services. A catering menu is available to choose the type of food you would like, from formal sit-down meals to simple snacks. Contact the catering staff, 342-1249.

After the event, you will be sent an invoice and a form to authorize payment from your university account (if applicable). You will need to attach one piece of promotional material, an invitation, or a brochure from the event to this form in order for it to be paid from a university account. Please keep this in mind when planning your event.

Any organization or group planning to sell and/or serve food on the UW-Platteville campus more than three (3) times a year must have a food handler's permit, and abide by health regulations established by the State of Wisconsin. Selling/Serving Food Applications and Regulations are available at the Pioneer Student Center Administration Office. The Director of Campus Life and the Director of Dining Services must approve an application prior to the event.

Organizations with university or SUFAC accounts have permits available through the university; contact Connie Koeller, Controller's Office, 342-1435. Otherwise, food handlers' permits can be obtained by contacting the Wisconsin Department of Revenue.

For events held outside on university grounds, contact the Director of Campus Life, Gregg Heinselman, 342-1451, about proper procedures. Dining Services must be utilized for those events also.

Hazing Policy

Wisconsin State Statute, 948.51 Hazing

1. In this section "forced activity" means any activity which is a condition of initiation or admission into or affiliation with an organization, regardless of a student's willingness to participate in the activity.
2. No person may intentionally or recklessly engage in acts which endanger the physical health or safety of a student for the purpose of initiation or admission into or affiliation with any organization operating in connection with a school, college or university. Under those circumstances, prohibited acts may include any brutality of a physical nature, such as whipping, beating, branding, forced consumption of any food, liquor, drug or other substance, forced confinement or any other forced activity which endangers the physical health or safety of the student.
3. Whoever violates sub (2) is guilty of:
   1. A Class A misdemeanor if the act results in or is likely to result in bodily harm to another.
   2. A Class E felony if the act results in great bodily harm or death to another.

Individuals with questions about hazing should contact the Office of the Assistant Chancellor for Student Affairs, Royce Hall.

Helium Tanks

• No helium tanks may be in the Pioneer Student Center at any time if they are not purchased through the Pioneer Student Center.
• Helium tanks must be secure and the safety sleeve must be in place whenever the tank is moved.
• As a service, the Pioneer Involvement Center will supply helium for balloons at a small cost. (see current fee schedule available through PIC). Charges for helium will be invoiced through Pioneer Involvement Center.

Mail

• The Pioneer Involvement Center must first approve organizations that wish to have a mailbox in Pioneer Student Center.
• To receive mail in PIC, use this address:

  Your group's name
  Pioneer Student Center
  1 University Plaza
  Platteville, WI 53818-3099

• Student organization mailboxes will be cleaned the first Friday of every month. Outdated fliers will be discarded and the first class mail not claimed will be returned to sender. The PIC student employees are responsible for cleaning mailboxes.
• Mail not claimed by an organization after one month will be returned and mailbox privileges for that group will be revoked.
• Bulk material to be placed in organization mailboxes must be approved by Pioneer Student Center P.I.C.

On-campus mail: Use interdepartmental mail envelopes. The envelopes should be clearly labeled with a destination and dropped off at the Mail Center (on the lower level of Brigham), the Pioneer Student Center Info Center, or in any on-campus office mail pick-up area.

Mail is sorted by department name for delivery on-campus. Please list the persons' NAME, DEPARTMENT, and BUILDING. Do not use room numbers or initials for department names.

Off-campus mail (not for personal use): Purchase UWP envelopes from Central Stores. Take your mail to the Mail Center, or place in any on-campus mail pick-up area. Other instructions follow:

• Items need to be prepared for mailing before delivery to the Mail Center.
• Mail pieces must have a 6-digit account code and department name in the return address area for postage charge back.
• Mail must be rubber banded into groups according to the destination. Sort as: Platteville, Out-of-town, Foreign, Stamped. Foreign mail must have the country name spelled out in uppercase letters as the last line of an address.
• All mail, other than confidential matter or bulky enclosures, should be left open for class determination. Stamping and sealing is done in one operation.
• NEST all letter size envelopes that will require metering!
• If it is necessary to send bulk Standard mail as single pieces please cover the bulk mail permit with a blank label so pieces can be metered.
• UW-Platteville is self-insured. As of 7/1/90, insurance is $500 deductible. No outgoing mail will be insured.
• Urgent mail pieces may be sent Express Mail through the Mail Center. UPS First Day Air, UPS Second Day Air and Federal Express are available at Central Receiving.
• The Brigham Mail Center will process bulk mailings for your organization; however, you will need to contact them with the specific details, 342-1848.

Prizes, Awards, and Gifts

The anticipated benefits of awarding a prize must be documented, and the decision to award prizes must be approved in writing by the Controller, 221 Brigham, 342-1435.

Written documentation must be provided to the Controller in advance of commitment of funds or resources for approval. (This policy applies to organizations with University accounts only.)

Reserving A/V Equipment

Academic Buildings have equipment for use in them, and can be reserved by calling Equipment Services, 342.1378. Equipment Services offers items such as slide, overhead, and opaque projectors, screens, etc. It is possible to borrow equipment for use off-campus, but may not be used for profit.

Pioneer Student Center has a variety of AV equipment available for use in the building for a small fee. TVs with VCRs, computers-on-a-cart, slide projectors, screens, big screen TV, and sound systems are available. These and other items can be reserved in advance when a room reservation is made through Event Planning, 342.1451.

Reserving Space in Campus Buildings

Center for the Arts

First priority for use is given to the Fine Arts Department for academic classes and in-house productions. Second priority is given to the Student Activities Board Performing Arts Series and other University performing arts cultural events. Other university departments, administrative units, recognized student organizations, public groups, and individuals may use the facility if a date and time are available depending upon scale, scope and nature of the proposed program.

Multiple requests for the facility will be reviewed and prioritized by the Program Coordinator for the CFA and Nohr Gallery in accordance with the Center for the Arts mission.

Reservation procedure:

1. Contact the Event Planning and Reservations Office, 342.1451 to verify facility availability, located in the Pioneer Student Center Administration Office.
2. Obtain and complete a Facility Request Form one month in advance. It will then be reviewed and approved by the Event Planning and Reservations Office.
3. Meet with the Event Planning and Reservations Office and the Technical Director to obtain an accurate assessment of what is required for the event. Tech request must be submitted one (1) month in advance.
4. After review of the Reservation Contract by the Event Planning and Reservations Office and the Technical Director, the applicant will be given an estimate of event expenses. Charges may exceed the estimate, depending on the actual services and equipment required.
5. After the event the applicant will receive an invoice from the University Accounting Office. All invoices must be paid within thirty (30) days.

Doudna Little Theater and Other Academic Buildings

Please contact Diane Hanten, Registrar's Office, 342-1321

Pioneer Student Center and Ullsvik Center

• All Pioneer Student Center and Ullsvik Center rooms used for meetings, events, and banquets must be reserved through the Event Planning and Reservations Office located in the Administrative Office next to the Information Center in the Pioneer Student Center. The Event Planning and Reservations Office is open 7:45 AM - 4:15 PM, Monday through Friday. A reservation form should be completed as far in advance of the meeting or event as possible.
• Rooms are to be used as set, unless prior arrangements have been made. The furniture in some rooms should not be moved in order to protect both the furniture and the people attempting to move it. The Pioneer Student Center Building Managers and Event Services Crew will reset rooms at a cost of $8.00 per person per hour. Members of student organizations that choose to rearrange furniture themselves must return the room to the original setup; otherwise, the organization will be billed accordingly. Any damage to furniture or facilities during such moves will also be billed to the organization.
• Student organizations wishing to change meeting dates, time, room preference, or similar details must contact the Event Planning and Reservations Office. Changes should be made as soon as possible. If student organizations make changes without following proper procedure, Pioneer Student Center has the right to assess a $10.00 penalty.
• Student organizations that wish to cancel scheduled meetings must notify the Event Planning and Reservations Office in the Pioneer Student Center, 342.1451. If the Event Planning and Reservations Office is not open, the organization must notify the Information Center, 342.1491.
• Organizations that do not use reserved space as scheduled will be classified as "No Show" and a $10.00 penalty may be assessed. If the organization ordered through dining services and/or special room setup, additional charges will be assessed.
• No flammable materials, candles, or open flames are allowed without prior approval from the Director of Campus Life or Associate Director.
• All recognized organizations are allowed to use rooms for events such as meetings, socials, banquets, receptions, luncheons, coffees, and speakers in Pioneer Student Center without rental charge. The rooms must be reserved at least two weeks in advance.

• First call, 342.1451, to check if the date and space are available.
• Stop in and fill out the appropriate forms.
• There is no charge for room rental, but there are charges for such things as AV equipment, food service and set-up charges.

Pioneer Student Center Meeting Room Block Booking Policy

• Recurring semester meetings (meetings scheduled weekly, biweekly, or monthly) can be scheduled by completing a reservation form available in the Event Planning and Reservations Office. Room preferences will be accommodated when possible. However, the meeting location may change as available space is best utilized through the reservations system. After your block booking has been entered in the computer, dates and times cannot be changed - you are locked into your requested date and times. If your organization fails to honor the block booking reservation twice in a semester without cancellation, your organization will lose Pioneer Student Center privileges for the remainder of the semester.
• Block bookings for the next academic year will be processed March 1 - April 30 each year. When school is not in session or weather forces cancellation, no recognized student organization or university departments will be assessed a "No Show" penalty.
• As a commitment to shared governance, the Pioneer Student Center will provide standard meeting space for identified Campus Governance Organizations.

Reserving University Grounds

Scheduling of any university grounds such as the picnic grounds, driving range, and mall area is done through the Physical Plant. Any use of these areas must be requested and approved by calling, 342-1155.

A Leadership Development Coordinator, 342-1075, must also approve outside events, in particular, those with amplified "music" and all requests for alcohol sales. To receive approval, you must complete a University Grounds Event form. The form is available at the PIC and must be completed and approved at least two weeks prior to the event.

Residence Hall Policies

No door-to-door solicitation is allowed in any residence hall.

If an organization wishes to set up a table in the lobby of a hall for distribution of materials, voting, or something similar, the organization must contact the respective Hall Council President for approval.

Posting policy is located under "Bulletin Board Policy."

Sidewalk Chalking Policies

The chalking of sidewalks with advertisements or on-campus events and activities of student organizations recognized by UWP and in good standing at UWP is permitted under the following conditions:

• Sidewalks may be chalked no closer than ten (10) feet to any building or building overhang. Designated crosswalks are not to be chalked.
• Sidewalks may not be chalked more than one week prior to the advertised event or activity.
• Sidewalk chalking does not require registration. It may be done on a first-come, first-served basis. An organization may not clear sidewalk for their use until the date of the advertised event or activity has passed.
• Sidewalk chalking must include the name of the sponsoring organization and the date, time, and location of the event or activity.
• Sidewalk chalking is limited to text. No drawings, pictures, graphics, or symbols are permitted.
• The content of chalked messages must be in compliance with UWP policies, e.g., UWS Chapters 14, 17, 18, UWP Discrimination and Harassment policy, and UWP Alcohol policy.
• Political campaign information endorsing specific candidates, parties, or positions is not permitted.
• Sidewalk chalking may not include themes or references to alcohol, profanity, or illegal drugs.
• Failure to comply with this policy may result in disciplinary action for student organizations and/or specific members of student organizations by the Office of Student Affairs.

Pioneer Student Center Policies

Alcohol

Consumption of alcoholic beverages is allowed only with prior approval by designated Center staff members and must be limited to the room assigned for that particular event. Requests for alcoholic beverages should be made at least two weeks prior to the event through Catering Services, 342.1249.

All sales of alcoholic beverages must be scheduled through Catering Services in Pioneer Involvement Center. Your organization needs to make arrangements to watch for underage drinking and anyone who may get out of control due to the consumption of alcohol. You must notify the building manager on duty if you have any problems.

If your organization is sponsoring an event in the Rendezvous, there will be an area roped off for alcohol sales; the staff is responsible for the service of alcohol in this area. However, it is still a good idea to watch for anyone who may be getting out of control or drinking illegally.

For programs in the Beaux Arts, Nohr Art Gallery, Touché, Atrium, Le Café, and Pioneer rooms, University Dining can provide different options: A full bar is available with beer, mixed drinks, and pop; a beer bar with beer, wine, wine coolers, and pop; and a pop bar with just pop.

Campus Police attendance may be required, depending on the nature of the event.

Banners

• Banners may remain in place for a maximum of two weeks. Special permission must be obtained from Pioneer Student Center Administration Office for a longer period of time.
• All banners must include the date, time, place, sponsor, and price.
• Banners should be received 48 hours in advance in the Administration Office. Building personnel will place the banner in an appropriate location and remove after the event.
• Banners removed must be picked up at Information Center one working day after the event.
• All authorized materials are to be stamped in the right-hand bottom corner at the Information Center.

Display Case

• The Pioneer Student Center has one display case available for use by student organizations. The signup sheet to reserve the case is located in the Pioneer Involvement Center.
• Each student organization is entitled to use the case one-week of each semester on a first-come, first-served basis. The case is available on Monday morning, and must be cleaned out by Sunday evening so it is available for the next group. If the case is not cleaned out by the specified time, a $5 cleaning charge will be assessed to the group or organization that reserved it.
• Pioneer Involvement Center is not responsible for articles that are lost or stolen.
• All displays should support the educational mission of the university. Pioneer Student Center reserves the right to monitor displays.

Table Tents

• Printing of table tents need to be arranged through Design Services in the Pioneer Student Center. Please call 342-1351 for more information.
• Fliers are not allowed on tables.

Vendor Sales

(Individual vendors on campus selling their product. It could be jewelry, posters, art, etc.)

• If the event is sponsored by a campus organization, a $25 charge per table, per day will be administered to all outside groups and vendors using the Pioneer Student Center. This allows the seller to use one six-foot table and two chairs. A maximum of three tables per day, per organization, can be rented. This allows everyone the opportunity to use the vending space
• The organization sponsoring the vendor must have representatives available for the duration of the event.
• Five tables are available for vending. These tables are located in the West Hallway of Pioneer Student Center. Vendors are permitted to sell their goods and services between the hours of 7:00am and 6:00pm Monday through Friday.
• Solicitation must take place from the table(s). People may not move through the building to confront patrons, but should attempt to attract attention and wait for students to inquire at the space. This applies to materials for sale, materials to be given away free and verbal conversations aimed at persuading students to a particular viewpoint/course of action.
• Organizations wishing to sponsor vendors must pay the $25 per day charge. The organization is then responsible for making a sign to identify the vendor as sponsored by the group, and collecting any fees. A fee from the vendor should be agreed upon before arrival on campus, and should be no less than $25. A contract for $25 and/or 10-15 percent of sales, signed beforehand, is always a good idea.

Posters

• As a registered Student Organization, student groups may list events as "The University of Wisconsin - Platteville XXXXXX organization invites you to XXXXX." For example. Posters and advertisements may speak only for an individual organization and not for the University of Wisconsin-Platteville as a whole without permission from the Chancellor or designee.

Use of UW-Platteville Images/logos

• If a student organization wishes to use or create any image related to the University of Wisconsin - Platteville, permission to use the image must be granted by University Publications and the Pioneer Involvement Center.

Unauthorized Purchases

Click here for more information.

University Vehicles

Individuals must be authorized to drive any University vehicles. A "Drivers Authorization Form" must be filled out and approved at the Purchasing Office, B7 Karrmann Library, before driving any vehicle. Individuals must go to this office for the form and other information regarding authorization.

Authorization to drive a state vehicle is necessary before applying to drive a University 15-passenger van. Individuals also must be 25 years of age and take a class before driving these vans. Classes are not being scheduled at the present time due to the limitations on their use. When classes are offered, arrangements are made through the Physical Plant, 342-1155. The 15-passenger vans can only be driven within the Platteville city limits.

STUDENTS: Reservations to take van classes must be made by your advisor or the department you will be driving for (no van class reservations are taken from students).

Vehicle Reservation and Use Procedure

Call the Physical Plant, 342-1155, to reserve vehicles. Remember that drivers MUST be authorized to drive before departure. Organizations must have an account number for charges.

Vehicles are typically picked up directly before departure. If departure is before or after regular business hours (7:30am-4:00pm) please call 342-1155 to make other arrangements.

Your personal vehicle can stay in the parking lot while you travel.

Go to the Physical Plant main office to pick up keys, a mileage card and credit cards (for gas). They will tell you what vehicle number you have been assigned. On the key-chain there should be a key for the garage as well as your vehicle key.

Drive around to the garage/lot. The number on the back of the vehicle should correspond to your keys. If the vehicle is in the garage, the garage space number painted at the top of the doors indicates where your vehicle is parked. The garage key opens the automatic door assigned to that vehicle.

Inside each vehicle, there are clipboards and forms to record the mileage, departure and return times, and any problems encountered during your trip. Also, write the beginning mileage on the card you were given. Remember to do this!

The credit card is for gas purchases only! It is a good idea to check with the station attendant prior to pumping gas to ensure that they accept a Wright Express card. Submit the receipts and card along with the keys when you return to the garage. It is not necessary to fill the gas tank before returning.

When you return, write down the ending mileage on both the clipboard and the mileage card. Remove your personal belongings. Vehicles housed in the garage do not need to be locked, but if the vehicle will be parked outside, it should be secured.

If you aren't already inside, using the garage key on your key-chain, enter the garage through the door on the far right. Look for a wooden box on the far wall. This box is where the keys, mileage card and credit cards should be placed.

Web Pages Policy

The purpose of organizational web pages is to promote student organizations to potential students, current students, and the public. The group advisor(s) is / are responsible for ensuring compliance with this policy.

All student organizations and their advisors must adhere to the following guidelines and style requirements:

• Maintain content of and manage their pages on a university server in order to be linked from an existing university page.
• Limit the content of their pages to information related to the operation of the organization and affiliate organizations.
• Include footer information (the name and e-mail address of site manager, date of last updates, and required links).
• Use of the university banner is optional. If used, it must adhere to the banner styles provided by the WWW Development Team.

Web Page Policy Purpose

The University of Wisconsin - Platteville recognizes the importance of the World Wide Web (WWW) as a medium for providing access to official university information, exchanging information and fostering the free exchange of ideas.

The following policy sets forth criteria for the creation and maintenance of web pages on university servers that comply with existing policies relating to faculty, staff, student and student organization conduct policies and guest user agreements. It also outlines standards that provide a consistent image of the University of Wisconsin - Platteville on the WWW, appropriate links to university web pages and identification of departments and individuals responsible for the web page creation.

Policy

All Web pages published on University of Wisconsin - Platteville servers must comply with the criteria identified below for each category of user. In addition to these criteria, Web pages will be consistent with the following existing laws and policies (non-inclusive):

• Federal & State Laws
• Applicable copyright, licensing and personal privacy laws
• Board of Regents University of Wisconsin System policies and procedures
• UWS 14 student academic disciplinary procedures
• UWS 17 student non-academic disciplinary procedures
• UWS 18 conduct on university lands
• Policy on Use of University Information Technology Resources
• UW - Platteville student bill of rights and responsibilities
• UW - Platteville discrimination and harassment policy and procedures
• Acceptable Use of Computing and Information Technology Resources

General Provisions

Web accounts are provided for the purpose of academic, administrative and personal use. University computing resources are property of the state of Wisconsin and, as such, commercial use outside the mission of the university is prohibited.

When developing pages, it is important to consider the variety of browsers and monitors available to potential users. Web developers should design pages that are compliant with the W3C Accessibility standards, including preparing pages that are compatible with screen readers. Developers are also encouraged to create pages that are low bandwidth sites, to allow users without the latest technology and low bandwidth to use the site. For information regarding W3C Accessibility standards, please visit the W3C web site on Accessibility.

Departmental Web Pages (Academic and Administrative)

The purpose of departmental Web pages is to promote the department, college and university to potential students, current students, and the public.
All departments must:

1. Maintain content of and manage their pages on a university server.
2. Reflect and promote the university's mission.
3. Adhere to the following guidelines and style requirements: Be viewable by a variety of browsers. Questions regarding browsers should be directed to the university web coordinator. Use the accepted UWP Web Template on all Web pages. Using the template will meet the requirements for banners, contact information, and footers. On sub pages (pages that are not the home page for the department), the "justFooter" template will suffice, although using the full template is encouraged. Information on how to use the template can be found at the UWP Web Development site.

Student Organization Web Pages

The purpose of organizational web pages is to promote student organizations to potential students, current students, and the public. The staff advisor(s) is/are responsible for ensuring compliance with this policy. All student organizations and their advisors must adhere to the following guidelines and style requirements:

1. Maintain content of and manage their pages on a university server in order to be linked from an existing university page. Limit the content of their pages to information related to the operation of the organization and affiliate organizations. Include footer information (name and e-mail address of site manager, date of last update, and required links).
2. Use of the UWP Web Template is optional. Information on how to use the template can be found at the UWP Web Development site.

Personal Web Pages (Faculty, Staff and Student) on University Servers

The purpose of personal Web pages is to freely express ideas, develop and complete educational assignments, etc. While these Web pages are personal in content, they do reside on the university servers and therefore do reflect an image of the university, however the University of Wisconsin - Platteville is not responsible for any content on these pages.

Personal web pages must include the following footer information: full name and e-mail address of page author and the date of last update.
NOTE: If faculty or staff has information on their personal web site that is for instructional use, then that material must be compliant with the W3C Accessibility guidelines. It is recommended that all instructional web pages be hosted by the corresponding department, which would relieve the faculty or staff from these requirements. For information regarding W3C Accessibility standards, please visit the W3C web site on Accessibility.

Enforcement

Violations of this policy are subject to provisions of the laws and policies identified above and can include denial of access to university computing services related to the WWW.

General Provisions

Web accounts are provided for the purpose of academic, administrative and personal use. University computing resources are property of the State of Wisconsin and, as such, commercial use outside the mission of the university is prohibited.

When developing pages, it is important to consider the variety of browsers and monitors available to potential users.

To request organization and department VMS accounts, please use the online form. (Select Policies, then Accounts. Links to the Request Form can be found at the bottom of the page.)

Risk Management

What is Risk Management?

Risk Management is a division of the UW-System that may have available Special Events Insurance or liability protection for student organizations and groups that host activities not included in the state insurance program. The Special Events Insurance provides coverage and legal defense for claims of negligence brought on the grounds of mismanagement, improper security, misleading representations, or failure of equipment/fixtures, to name but a few.

Why do we need this?

Today, organizations on campus could face potential lawsuits from participants, spectators and customers. Legal fees can be costly, even if the suit brought against the organization or host is unjustified.

Who needs this?

Any organization or individual planning an event on campus that may pose a liability risk should check with the Risk Management Office WELL BEFORE the program takes place. It may also be a good idea to check with the Risk Management Office if the event is being held off campus.

Whom do you contact?

Contact the Risk Manager, 342-1188, safety@uwplatt.edu, office is located at the Physical Plant.

What will it cost?

Premium costs are determined based on the nature of the event, the anticipated number of participants, and the number of days. While it is impossible to quote rates without detailed information about the events, premiums are almost always considerably lower than any similar policy you could buy on the open market. Charges will be applied to the appropriate organization account.

Quick and Easy Guide to Risk Management

1. Please plan ahead.
2. Think the program through completely; play "devil's advocate" and apply Murphy's Rules - "If something can go wrong, it will."
3. Identify possible problems and prepare a plan to respond.
4. If an event could be considered 'high risk', (i.e., Bungee Jumping, rodeo, physical activities/relays, lakes swim) discuss in advance with Campus Risk Manager, Dave Olson. The organization may be required to purchase special event insurance. Typical events like dances, performances and movies are not considered 'high risk.'
   
   It is not the role of the risk management office on campus to determine the legitimacy of student organization activities, but rather to evaluate and manage, with cooperation of faculty, staff and students, the liability exposure student organization activities may create. (System Risk Management Policy Manual Part 10, A)
5. If the advisor has any objection to the event, he or she should verbally express the opinion to the group. If the group does not heed the advice, the advisor should put it in writing to remove him/herself from liability.
6. Risk control suggestions from System:
   • Transfer risk through third-party waivers, hold-harmless agreements or through vendor contracts (especially applicable to rental vehicles, velcro walls, human bowling, etc.)
   • Prevent/control through training and supervision.
   • Retain risk through choice of low risk activities.
7. Some examples of liability for events:

   Bake sale

   Someone chips a tooth on a nut in a brownie. The campus would not be held liable, but whoever baked the brownie would.

   Volleyball fund-raiser for charity

   If an entry fee was charged, and someone breaks an ankle during the game, the organization may be liable. If each individual signed a waiver, liability could be lessened.

   Charter a boat for cruise

   If someone falls into the water while on the cruise, the boat's insurance should cover the accident.

   Fight occurs after a dance

   Two members of the sponsoring organization try to break it up. In the process, one of the 'fighters' gets a broken nose. If the organization members were trying to intervene on behalf of the campus, they might not be liable. If the organization members were acting on personal feelings toward 'fighters', the members would be personally responsible.

Alcohol Policy Affecting UWP Student Organizations

The complete UWP Alcohol policy can be found in the Student Handbook, under "General Policies." The following is a condensed version, relevant to student organizations.

Under the authority of the UWS 18.06(13) the Chancellor permits the use or possession of alcoholic beverages (under the conditions described in the UW-Platteville Alcohol Policy) in the following areas:

• Student Housing unit when and where specifically designated by the Director of Housing
• Pioneer Student Center and Ullsvik Center when and where specifically designated by the Director of University Food Service
• Any campus buildings or on any university lands when and where prior authorization has been granted in writing by the Assistant Chancellor for Student Affairs

Individuals, as well as groups, are subject to revocation or restriction of permission to possess and consume alcohol if behavior is determined to be in violation of the alcohol policies of the University. Other disciplinary action may be taken by the appropriate university officials.

Social events may be terminated by a university official if the event becomes disruptive or if the safety and security of individuals are threatened by the event. Social events may also be terminated if the alcohol policies of the University are violated.

Student government organizations and recognized university organizations are advised not to expend member dues or fees upon alcoholic beverages when some members of the group are not permitted by law to possess or consume alcohol.

Alcohol is not permitted as an incentive for participating in group-type activities, as prizes in contests of any sort, or as the primary focus of a gathering on the campus or by any recognized campus organization located off-campus. A sufficient amount of non-alcoholic beverages and food items should be provided.

The advertising for social events may not include reference to alcohol as a part of the event. References to alcohol are prohibited in either work or graphic image.

Social functions by student groups and organizations (including residence hall groups, Greek organizations, clubs, and teams) where alcohol will be served are considered closed events if only bona fide members are present. If attendance will extend beyond members of the sponsoring organization, the event will be considered an open event. The requirements for each type of event follow:

1. Social functions must be in compliance with all city ordinances and state laws. Sponsors of social functions should be aware that an off-campus event may require a Class "B" special license. Sponsors should check with the Platteville Clerk to determine if their event requires this special license.
2. A separate area must be created as to limit consumption of alcohol to that area and to insure that only persons of legal age are admitted to that separate area.
   1. Closed Event
      1. Off-Campus
         1. Alcohol for Sale (includes donations, cover charges, etc.)
            1. Only bona fide members of the organization
         2. Alcohol for Free
            1. Only bona fide members of the organization
      2. On-Campus
         1. Alcohol for Sale (includes donations, cover charges, etc.)
            1. Only bona fide members of the organization
            2. Alcohol must be catered and served by authorized Pioneer Student Center bartenders.
            3. Appropriate prior approval must be secured (paragraph #1)
         2. Alcohol for Free
            1. Only bona fide members of the organization
            2. Alcohol must be catered and served by authorized Pioneer Student Center bartenders.
            3. Appropriate prior approval must be secured (paragraph #1)
   2. Open Event
      1. Off-Campus
         1. Alcohol for Sale (includes donations, cover charges, etc.)
            1. Pre-registered with Assistant Chancellor for Student Affairs
         2. Alcohol for Free
            1. Pre-registered with Assistant Chancellor for Student Affairs
      2. On-Campus
         1. Alcohol for Sale (includes donations, cover charges, etc.)
            1. Alcohol must be catered and served by authorized Pioneer Student Center bartenders.
            2. Appropriate prior approval must be secured (paragraph #1)
            3. Pre-registered with Assistant Chancellor for Student Affairs
         2. Alcohol for Free - Only bona fide members of the organization
            1. Alcohol must be catered and served by authorized Pioneer Student Center bartenders.
            2. Appropriate prior approval must be secured (paragraph #1)
            3. Pre-registered with Assistant Chancellor for Student Affairs

Banner-Making Protocol

1. Sign up for banner materials/equipment use with Pioneer Involvement Center Support Staff.
2. A Design Services staff member must be present (consult schedule for availability).
3. Banner paper, markers, and projector are available in the Pioneer Involvement Center storage room.
4. Masking tape and pencils are available on the projector cart; other supplies are to be provided by the organization, NOT "borrowed" from the Design Services office.
5. All materials must be returned to their proper location when no longer in use.
6. The student organization is responsible for clean-up when no longer working on the banner and/or when the banner is complete.

Failure to comply with these guidelines may result in the loss of banner-making privileges.